Blue Cheetah Event Closeout Report

1. Event Basics Required

Identify the job and note whether this is an original or corrected submission.

This is a revised report Only check this if correcting or replacing a prior submission for the same event. Event Name *

Event Date * Event Location

City State

Race Start Time Arrival Time Departure Time

Registered Count Finisher Count Race Day Registrations

Race Distance / Type Start / Finish Setup

Timing Type

2. Staff, Role & Vehicle

Who worked this event, in what role. Roles drive pay — pick the role actually performed.

Lead / Senior Staff Member * Lead Staff * Lead Role * Lead Email

Lead Miles — Round Trip Lead VehicleStipend: $25 over 150 mi round trip (personal) or 225 mi (company).

Lead Notes

Helper / Second Staff Member Helper Helper Role Helper Email

Helper Miles — Round Trip Helper Vehicle

Helper Notes

Remote Timer / Support Remote Timer Remote Timer Email

Remote Miles — Round Trip Remote Vehicle

Remote Timer Notes

Additional Staff Members

Additional Staff Notes

3. Payroll Flags

Pay category, bonuses, extra labor and management review. Pay is calculated automatically from role, race count, times and mileage — check the live estimate in the summary.

Vehicle / Trailer Used Vehicle Number

Round-Trip MilesBilling mileage record for the event vehicle. Stipends are calculated per person from their own miles and vehicle on the Staff page.

Lead's Race Count

Pick the lead on the Staff page and the system shows their race count for the year here. Counts reset every January 1.

Correct race count, including this race — only fill this in if the system count is wrong A correction alerts the office. Once they approve it, the system counts from your corrected number from then on.

Lead's Race Count This Year (if not in list)For listed staff the system counts actual races. Bonus tiers: 6–12 +$50 · 13–18 +$100 · 18+ +$200. Extra Labor MinutesLoad/unload or other work beyond the event itself. Time past 4.5 hrs on site is calculated automatically from arrival/departure at $20/hr.

Overnight / Hotel Required?

Hotel Cost ($) Meals / Tolls / Other Reimbursements ($)

Payroll: Late Night Payroll: Early Morning Payroll: Long Day Payroll: Holiday Vehicle / Travel Stipend Review Flag when long mileage may trigger a stipend. Receipts Submitted Tolls, meals, lodging, parking, supplies, etc. Management Pay Review Needed This job does not fit the normal chart cleanly. Helper Pay Review Needed Unusual helper role, partial day, or special circumstances.

Insta-Workers Used (count) Insta-Worker Hours (total)Paid $17–25/hr, location-based; estimate uses $17/hr pending management review.

4. Race Details & Billable Services

Capture contract overages, services and rentals. Billing capture matters — flag anything that may affect invoicing.

Timed Participants Over 250? Timed Participants Under 100? Untimed Walkers Over 250 (total participants)? Multiple Races Same Day? Tolls / Parking / Travel Costs Billable Client Requested Extra Work On-Site Describe it in the notes on the last page.

Tolls Amount ($) — all vehicles, both ways

Operational Services Used

Rental Items Used

Other Rental / Equipment

5. Notes & Final Signoff

Damage, missing items, unusual circumstances, and final submission.

Client Email Sent After Event Participant List / Results Sent Timing Data Uploaded Photos Taken

Rental Damage Missing / Unreturned Items Equipment Issue Client Follow-Up Needed Anything Unusual About the Race? Other Rental / Equipment Notes

Submitted By * Email

I confirm this report is accurate to the best of my knowledge. This report may be used for payroll, invoicing, reimbursements, client follow-up, and company records.

Event Closeout Report